Mews PMS is a cloud-based hotel PMS that manages reservations, payments and rooms across the property. Integrating it with an EPOS system allows food and beverage charges to post directly to guest rooms, improving billing accuracy, reporting, and overall guest experience.
Before you begin
Make sure the following requirements are met:
PMS Integration: Your Property Management System (PMS) must be fully integrated with the platform. This setup is handled by our Professional Services team.
User Permissions: Ensure that users have the appropriate access rights to manage mapping settings within the Back Office.
Access mapping configuration
To access the mapping configuration, follow the steps below:
Go to the Newbridge back office log in page.
Enter your username and password, then click Log in.
Select My Company, then select Mews Mappings.
Mapping configuration
⚠️Important: All visible options have been imported directly from Mews—you cannot create these within Newbridge.
The mapping configuration is divided into several sections to help organise your settings effectively - as listed below:
General settings
Configure the default codes for unmapped items in this section, including:
Service: set the area of the business cash postings should be associated with.
To assign a service, follow the steps below:
Search and assign the required service by selecting it from the drop-down menu.
Click Save Configuration to apply your changes.
Default Account Code: unmapped departments and payments are sent here, make sure you map everything when you create it.
To assign a default account code, follow the steps below:
Search and assign the required account code by selecting it from the drop-down menu.
Click Save Configuration to apply your changes.
Outlet: when selected will attach all terminals to the same outlet.
To assign an outlet, follow the steps below:
Search and assign the required outlet by selecting it from the drop-down menu.
Click Save Configuration to apply your changes.
Default Tax Code: unmapped departments and payments are sent with this tax code by default.
To assign a default tax code, follow the steps below:
Search and assign the required code by selecting it from the drop-down menu.
Click Save Configuration to apply your changes.
Additional configuration
⚠️Warning: Every Department, Function, Discount, and Payment Method must be mapped and assigned a Tax Code to ensure you can save the configuration.
Department Mappings
Department Mappings are linked to your Newbridge departments, such as food, soft drinks, alcoholic beverages, and hot drinks.
To configure department mappings, follow the steps below:
Assign Account Mapping and a corresponding Tax Mapping code.
Scroll to the bottom of the screen, then click Save Configuration.
Function Mappings
Function Mappings are related to features such as Deposits or Cash-back, elements that may affect banking but are not necessarily a product within a department.
To configure function mappings, follow the steps below:
Assign Account Mapping and a corresponding Tax Mapping code.
Scroll to the bottom of the screen, then click Save Configuration.
Discount Mappings
Discount Mappings are used only when a Check Level discount has been used through the Newbridge POS. For example, 20% off the entire bill, compared to 20% off an individual product such as a hot drink. Item level discounts are deducted at the point of sale and handled through your department mapping.
To configure discount mappings, follow the steps below:
Assign Account Mapping and a corresponding Tax Mapping code.
Scroll to the bottom of the screen, then click Save Configuration.
Payment Mappings
Payment Mappings will cover all payment methods you use on Newbridge - such as cash, card, and online payment - and will require mapping within Mews. All payment mappings can be set to 0% for UK customers.
To configure payment mappings, follow the steps below:
Assign Account Mapping and a corresponding Tax Mapping code.
Scroll to the bottom of the screen, then click Save Configuration.